Privacy Policy

This policy applies to personal information processed through gregorian.systems and its related pages, our email and other communications, and the professional services we provide (together, the "Services").

When we process personal information on behalf of a client as part of a project, we act as that client's service provider or processor. In that case, the client's own privacy policy and our agreement with the client govern the processing.

The information we collect depends on how you interact with us. We may collect:

Information you provide

Contact details such as your name, email address, phone number, company, and job title; the content of your messages; project requirements, files, and other materials you share; and anything you submit through forms, surveys, newsletter sign-ups, scheduling tools, or job applications.

Account and transaction information

If we offer client accounts or portals, your login credentials and account settings. If you purchase services, billing details and payment records. Payment card details are handled by our payment processors and are not stored by us.

Information collected automatically

Technical and usage data such as your IP address and the approximate location derived from it, browser and device type, operating system, pages viewed, referring pages, and the date and time of visits. This is collected through server logs, cookies, and similar technologies.

Information from other sources

Business contact information from referrals, partners, publicly available sources such as professional networking sites, and service providers that support our operations.

We may use personal information to:

• Respond to inquiries and communicate with you about potential engagements.
• Provide, manage, and improve our services, including preparing proposals, performing contracts, and handling billing.
• Operate, maintain, secure, and improve our website, including analyzing how it is used.
• Send updates, newsletters, or information about our services where you have requested them or where the law permits. You can opt out at any time.
• Evaluate job applications and other expressions of interest in working with us.
• Detect, prevent, and address fraud, abuse, security incidents, and technical issues.
• Comply with legal obligations, enforce our agreements, and establish, exercise, or defend legal claims.
• Fulfil any other purpose disclosed to you when the information is collected, or with your consent.

If you are in the European Economic Area, the United Kingdom, or another jurisdiction with similar requirements, we process personal information only where we have a legal basis to do so:

Contract

To take steps at your request before entering into a contract with you, or to perform a contract with you.

Legitimate interests

To run and grow our business, respond to inquiries, secure our website, and improve our services, where those interests are not overridden by your rights and interests.

Consent

Where you have given it, for example for non-essential cookies or marketing emails. You may withdraw consent at any time without affecting processing carried out before the withdrawal.

Legal obligation

To comply with tax, accounting, and other legal requirements.

We and our service providers may use cookies, local storage, pixels, and similar technologies. Depending on the features our website offers at any given time, these may include:

Strictly necessary

Required to deliver the website, keep it secure, and remember choices such as your cookie preferences.

Functional

Remember your settings and enable features such as embedded content or scheduling tools.

Analytics

Help us understand how visitors use the website so that we can improve it.

Marketing

Help us measure the effectiveness of our outreach and campaigns.

Where the law requires it, we will ask for your consent before using non-essential cookies. You can also control cookies through your browser settings, and we honor Global Privacy Control signals where applicable law requires us to.

We do not sell personal information for money. We may share personal information with:

• Service providers that support our business, such as hosting and content delivery, email, cloud storage, analytics, customer relationship management, scheduling, payment processing, and productivity tools, including AI-assisted tools. They may use the information only to perform services for us.
• Subcontractors and partners who help us deliver a project, under confidentiality obligations.
• Professional advisers, such as lawyers, accountants, and auditors.
• Government authorities, courts, or other parties when required by law, or to protect the rights, property, or safety of Gregorian Systems or others.
• A buyer, successor, or other party in connection with a merger, acquisition, financing, or sale of all or part of our business.
• Other parties with your consent or at your direction.

If we use advertising or analytics technologies that are considered a "sale" or "sharing" of personal information under applicable law, we will provide the opt-out choices that law requires.

We work with clients worldwide, and we and our service providers may process personal information in the United States and other countries whose data protection laws may differ from those where you live. When we transfer personal information internationally, we take steps to keep it protected, such as relying on adequacy decisions or standard contractual clauses where required.

We keep personal information only for as long as reasonably necessary for the purposes described in this policy, including to provide our services, maintain business records, resolve disputes, enforce our agreements, and meet legal, tax, and accounting requirements. When information is no longer needed, we delete or anonymize it.

We use reasonable administrative, technical, and organizational measures designed to protect personal information against loss, misuse, and unauthorized access. No method of transmission or storage is completely secure, however, so we cannot guarantee absolute security.

Depending on where you live, you may have some or all of the following rights regarding your personal information:

• Know what personal information we hold about you and receive a copy of it.
• Correct inaccurate or incomplete information.
• Delete your personal information.
• Restrict or object to certain processing, including processing for direct marketing.
• Receive your information in a portable format.
• Opt out of the sale or sharing of personal information, targeted advertising, or certain profiling.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with your local data protection authority.

To exercise these rights, contact us using the details below. We may need to verify your identity before responding, and you may use an authorized agent where the law allows. We will respond within the time required by applicable law and will not discriminate against you for exercising your rights. You can also unsubscribe from marketing emails at any time using the link they contain.

Our website and services are intended for businesses and professionals. They are not directed to children under 16, and we do not knowingly collect personal information from them. If you believe a child has provided us with personal information, please contact us and we will delete it.

Our website may link to or embed content from third-party websites and services, such as social networks, scheduling tools, or video platforms. Those third parties have their own privacy practices, and we are not responsible for how they handle your information. We encourage you to review their privacy policies.

We may update this policy from time to time to reflect changes in our practices, services, or legal requirements. When we do, we will revise the "Last updated" date at the top of this page. If the changes are material, we will provide additional notice where the law requires it.

If you have questions about this policy or want to exercise your privacy rights, email us at [email protected].

Gregorian Systems LLC is the controller of the personal information described in this policy, except where we act on behalf of a client as described in the Scope section.